As a Resident’s warehouse, you must have heard the term EDI.
Segment is Resident’s EDI platform provider, and we are here to help you with all the information you need for communicating with Resident in EDI standards.

What is EDI or X12?

Electronic Data Interchange (EDI) is the automated, computer-to-computer exchange of standard electronic documents (such as invoices, purchase orders, etc.) between business partners over a secure, standardized connection.

X12 is a common standard used in the USA for EDI documents.

How does it work?

  1. Resident will send a Purchase Order to Segment’s EDI platform.
  2. Segment’s EDI platform will translate the PO into an EDI-format X12 based.
  3. You (Resident’s Warehouse) will receive the X12-850 via source methods of your choosing (such as SSH, FTP, SFTP, AS2).
  4. When you receive the PO, you will send back the PO confirmation with an X12-977 file to Segment.
  5. Segment will translate the EDI-formatted confirmation and send it to Resident.
  6. Once the goods are packed and ready to ship, you (Resident’s Warehouse Supplier) will send an X12-856 with Shipping Noticeto Segment’s EDI System, which will translate and send it directly to Resident ERP system.
  7. Segment will send you the confirmation for receiving the Shipping Certificate by sending you back an X12-997 file.

 

We support all types of EDI files in case you would like to enhance your communication with Resident.
If you need an EDI service provider, contact us and we will be happy to offer our services.

 

850–Purchase Order (B2C)

GS – Functional Groups Envelope GS ‘PO’
ST – Transaction Set Header ST01 ‘850’
ST02 Transaction Set Control Number
BEG – Beginning Segment BEG01 00
BEG02 ‘DS’
BEG03 Shipment ID
BEG04 Empty
BEG05 Purchase Order Date (CCYYMMDD)
REF – Reference REF01 ‘WS’
REF02 Warehouse Code
REF – Reference REF01 ‘CO’
REF02 PO Number
REF – Reference (not mandatory) REF01 ‘IT’
REF02 WEBSITE
TD5 – Carrier Details TD505 Carrier identity:
for FedEx Ground = ‘FDXG’
for FedEx Freight = ‘FDXF’
for UPS Ground = ‘UPSG’
for UPS Freight = ‘UPSF’
for updike = ‘UPDK’
DTM – Date Reference DTM01 ‘010’
DTM02 Date for Requested Shipment (CCYYMMDD)
N1– Ship From N101 ‘SF’
N102 Warehouse name
N1 – Ship To N101 ‘ST’
N102 Customer Name
N3-Address N301 Customer Address
N4 – Geographic Location N401 City Name
N402 State Code
N403 Postal Code
N404 Country Code
PER-Contact PER01 ‘DC’
PER02 Customer Name
PER03 TE
PER04 Customer Phone
PO1 – Baseline Item Data PO101 Line Item Number
PO102 Quantity Ordered
PO103 ‘EA’
PO104 Line Price
PO106 ‘UP’
PO107 UPC Code
PO108 ‘SK’
PO109 SKU
PID – Product Item Description PID01 F
PID05 Free Form Item Description
CTT – Transaction Totals CTT01 Number of Line Items
SE – Transactions Set Trailers SE01 Number of Included Segments
SE02 Transaction Set Control Number

Download Example 850 B2C File

More info

 

 

850–Purchase Order (Retail)

GS – Functional Groups Envelope GS ‘PO’
ST – Transaction Set Header ST01 ‘850’
ST02 Transaction Set Control Number
BEG – Beginning Segment BEG01 00
BEG02 ‘RT’ – for Retail oreders

‘DS’ – for RetailD2C oreders
BEG03 Origin PO Number
BEG04 Empty
BEG05 Purchase Order Date (CCYYMMDD)
REF – Reference REF01 ‘PH’
REF02 ‘0’
REF – Reference REF01 ‘WS’
REF02 Warehouse Code
REF – Reference REF01 ‘CO’
REF02 Resident PO Number
REF – Reference

 

 REF01 ‘MR’
REF02 Store Name
REF – Reference REF01 ‘IT’
REF02 ‘RETAIL’
REF – Reference REF01 ‘4H’
REF02 Origin PO Number 2
REF – Reference REF01 ‘8M’
REF02 Customer ID
REF – Reference REF01 ‘BN’
REF02 ‘9046519037891’
DTM – Date Reference DTM01 ‘010’
DTM02 Date for Requested Shipment (CCYYMMDD)
TD5 – Carrier Details TD505 Carrier identity:
for FedEx Ground = ‘FDXG’
for FedEx Freight = ‘FDXF’
for UPS Ground = ‘UPSG’
for UPS Freight = ‘UPSF’
for updike = ‘UPDK’
N9 – Customer Comments N901 ‘SH’
DTM02 Customer Comments
N1– Ship From N101 ‘SF’
N102 Warehouse name
N1 – Ship To N101 ‘ST’
N102 Customer Name
N103 ‘92’
N104 Location ID
N3-Address N301 Customer Address
N4 – Geographic Location N401 City Name
N402 State Code
N403 Postal Code
N404 Country Code
PER-Contact PER01 ‘DC’
PER02 Customer Name
PER03 TE
PER04 Customer Phone
PO1 – Baseline Item Data PO101 Line Item Number
PO102 Quantity Ordered
PO103 ‘EA’
PO104 Line Price
PO106 ‘UP’
PO107 UPC Code
PO108 ‘SK’
PO109 SKU
PO110 ‘SH’
PO111 Shipment ID
PO112 ‘PO’
PO113 Resident Order Number
PID – Product Item Description PID01 F
PID05 Free Form Item Description
CTT – Transaction Totals CTT01 Number of Line Items
SE – Transactions Set Trailers SE01 Number of Included Segments
SE02 Transaction Set Control Number

Download Example 850 Retail File

More info

 

 

855–Orders Acknowledgment

GS – Functional Groups Envelope GS ‘PR’
ST – Transaction Set Header ST01 ‘855’
ST02 Transaction Set Control Number
BAK – Beginning Segment for Orders Ack. BAK01 ’00’
BAK02 ‘AC’ – With Changes (and in case of ACK01=’IR’ – Rejected)

‘AD’ – With No Changes
BAK03 Order Number
BAK04 Ack  Date (CCYYMMDD)
REF –Shipment Id Identification REF01 ‘PO’
REF02 Shipment ID (24 characters)
PO1 – Baseline Item Data PO101 Line Item Number
PO102 Quantity Ordered
PO103 ‘EA’
PO106 ‘UP’
PO107 UPC Code
PO108 ‘SK’
PO109 SKU
ACK – Baseline Item Ack. ACK01 ‘IA’ Item Accepted

‘IC’ Item Accepted – Changes Made

‘IR’ Item Rejected
ACK02 Quantity To Be Supplied

‘0’ In Case Of ACK01=’IR’

PO120  – In Case of ACK01=’IA’
ACK03 ‘EA’
REF – Actual Warehouse REF01 ‘WH’
REF-2 The warehouse the item will be send from.
CTT – Transaction Totals CTT01 Number of Line Items
SE – Transactions Set Trailers SE01 Number of Included Segments

Download Example 850 File

More info

 

 

856–Advance Ship Notice (B2C)

GS – Functional Groups Envelope GS01 ‘SH’
GS06 GS Number
GS8 X12 Version
ST – Transaction Set Header ST01 ‘856’
ST02 Transaction Set Control Number
BSN – Beginning Segment for ship notice BSN01 ’00’
BSN02 Shipment Identification
BSN03 Ship Notice Creation Date (CCYYMMDD)
BSN04 Ship Notice Creation time (HHMM)
HL – Hierarchical level HL01 Hierarchical ID Number
HL03 ‘S’ – shipment
DTM – Date/Time Reference DTM01 ‘011’
DTM02 Shipping Date (CCYYMMDD)
TD5 – Carrier Details TD505 Carrier identity according to the accepted values (attached below)
N1 – Party Identification N101 ‘SF’ – Ship From
N102 Description (Name)
N3 – Address Information N301 Address Information
N4 – Geographic Location N401 City Name
N402 State Code
HL – Hierarchical level HL01 Hierarchical ID Number
HL02 Hierarchical Parent ID Number
HL03 ‘O’ – Order
PRF – Purchase Order Reference PRF01 Shipment Id
PRF02 Order Number
REF – Reference REF01 ‘LS’
REF02 Master Barcode
REF – Reference REF01 ‘SE’
REF02 Serial Number
REF – Reference REF01 ‘LA’
REF02 SSCC-Container Barcode
MAN – Tracking Number*

 

 HL01 ‘TN’
HL02 Tracking Number
HL – Hierarchical level HL01 Hierarchical ID Number
HL02 Hierarchical Parent ID Number
HL03 ‘P’ – Pack
MAN – Tracking Number*

 

 MAN01 ‘TN’
MAN02 Tracking Number
HL – Hierarchical level

 

 

 HL01 Hierarchical ID Number
HL02 Hierarchical Parent ID Number
HL03 ‘I’ – Item
LIN – Item Identification

 

 

 LIN01 Line Number
LIN02 ‘ST’
LIN03 Product Code
SN1 – Item Detail

 

 SN102 Number of Units Shipped
SN103 ‘EA’
CTT – Transaction Totals CTT01 Number of Line Items
SE – Transactions Set Trailers SE01 Number of Included Segments
SE02 Transaction Set Control Number

Download Example 856 B2C File

More info

 

 

856–Advance Ship Notice (Retail)

GS – Functional Groups Envelope GS01 ‘SH’
GS06 GS Number
GS8 X12 Version
ST – Transaction Set Header ST01 ‘856’
ST02 Transaction Set Control Number
BSN – Beginning Segment for ship notice BSN01 ’00’
BSN02 Shipment Identification
BSN03 Ship Notice Creation Date (CCYYMMDD)
BSN04 Ship Notice Creation time (HHMM)
HL – Hierarchical level HL01 Hierarchical ID Number
HL03 ‘S’ – shipment
TD1 – Packing details for the total shipment TD101 Packaging Code (like PLT94)
Part 1 = PLT ; Packaging Form,Part 2 = 94 ;Packaging Materialif the Data Element is used, then Part 1 is always requiredThe codes can be founf here
TD102 Lading Quantity – Number of units (pieces) of the lading commodity
TD106 Weight Qualifier (‘G’ for Gross Weight)

The codes can be found here
TD107 Weight
TD108 Unit or Basis for Weight

The codes can be founf here
TD5 – Carrier Details TD505 Carrier identity according to the accepted values (attached below)
DTM – Date/Time Reference DTM01 ‘011’
DTM02 Shipping Date (CCYYMMDD)
N1 – Party Identification N101 ‘SF’ – Ship From
N102 Description (Name)
N3 – Address Information N301 Address Information
N4 – Geographic Location N401 City Name
N402 State Code
HL – Hierarchical level HL01 Hierarchical ID Number
HL02 Hierarchical Parent ID Number
HL03 ‘O’ – Order
PRF – Purchase Order Reference PRF01 Origin PO Number
TD1 – Packing details for unit TD101 Packaging Code (like PLT94)
Part 1 = PLT ; Packaging Form,Part 2 = 94 ;Packaging Materialif the Data Element is used, then Part 1 is always requiredThe codes can be founf here
TD102 Lading Quantity – Number of units (pieces) of the lading commodity
HL – Hierarchical level HL01 Hierarchical ID Number
HL02 Hierarchical Parent ID Number
HL03 ‘P’ – Pack
MAN – Tracking Label

 

 HL01 ‘TN’
HL02 Tracking Label
HL – Hierarchical level

 

 

 HL01 Hierarchical ID Number
HL02 Hierarchical Parent ID Number
HL03 ‘I’ – Item
LIN – Item Identification

 

 

 LIN01 Line Number
LIN02 ‘UP’
LIN03 Product Code UPC
LIN04 ‘SK’
LIN05 Product Code SKU
LIN06 ‘SH’
LIN07 Shipment ID – Mandatory
LIN08 ‘PO’
LIN09 PO Number from Resident
SN1 – Item Detail

 

 SN102 Number of Units Shipped
SN103 ‘EA’
REF – Reference REF01 ‘LS’
REF02 Master Barcode
REF – Reference REF01 ‘SE’
REF02 Serial Number
REF – Reference REF01 ‘LA’
REF02 SSCC-Container Barcode
CTT – Transaction Totals CTT01 Number of Line Items
SE – Transactions Set Trailers SE01 Number of Included Segments
SE02 Transaction Set Control Number

Download Example 856 Retail File

More info

 

 

860–Order Cancellation

GS – Functional Groups Envelope GS ‘PC’
ST – Transaction Set Header ST01 ‘860’
ST02 Transaction Set Control Number
BCH – Beginning Segment for Order Cancellation BCH01 ’01’ – Full Cancellation
BCH02 ‘CP’
BCH03 Order Number
BCH06 Date Time of Cancel
REF –Shipment Id Identification REF01 ‘PO’
REF02 Shipment ID (24 characters)
CTT – Transaction Totals CTT01 Number of Line Items
SE – Transactions Set Trailers SE01 Number of Included Segments
SE02 Transaction Set Control Number

Download Example 860 File

More info

 

 

865–Purchase Order Change Acknowledgement

GS – Functional Groups Envelope GS ‘CA’
ST – Transaction Set Header ST01 ‘865’
ST02 Transaction Set Control Number
BCA – Beginning Segment BCA01 ‘00’
BCA02 ‘AT’ – Accepted

‘RJ’ – Rejected
BCA03 Shipment ID (from Resident’s order)
Should look like:61c3417520000050003d2982
BCA06 Date (CCYYMMDD)
N9-Rejected Reason N303 If BCA02 is ‘RJ’ then please add a free text reason here.
SE – Transactions Set Trailers SE01 Number of Included Segments
SE02 Transaction Set Control Number

Download Example 865 File

More info

 

 

846–Inventory Report

GS – Functional Groups Envelope GS ‘IB’
ST – Transaction Set Header ST01 ‘846’
ST02 Transaction Set Control Number
BIA – Beginning Segment for Inventory BIA01 ’00’
BIA02 ‘SI’ – Inventory Report
BIA03 Reference Notification
BIA04 Inventory Date (CCYYMMDD)
N1 –Party Identification N101 ‘WH’ – Warehouse
N102 Description
LIN – Baseline Item Data LIN101 Assigned Identification
LIN102 ‘ST’
LIN103 Product Code
QTY – Quantity QTY01 ’33’ – Quantity Available for sale
QTY02 Quantity
DTM – Date of planned availability DTM01 ‘169’
DTM02 ETA Date (CCYYMMDD)
CTT – Transaction Totals CTT01 Number of Line Items
SE – Transactions Set Trailers SE01 Number of Included Segments
SE02 Transaction Set Control Number

Download Example 846 File

More info

 

 

Don't forget to share this post!